Presentation Guidelines

Paper Presentation

  1. Presenters should be in smart causal and are expected to arrive at their presentation venue at least 15 minutes in advance of their designated session. Information on venues and sessions of presentations can be found at conference website and in the program books once it’s ready.

  2. The time allowed for oral presentation (4 presentations per track) is 17 minutes followed by 5-minute questions and answers (Q & A) session. Session Chair will give presenter a reminder right after 15 minutes and a warning after 16 minutes so that presenter will have one to two minutes to wrap up. The Session Chair can adjust presentation longer or shorter if there is 3/ 5 presentations pre track. Unless otherwise agreed upon with the Session Chair for longer presentation, presenter will not be able to extend the presentation time of 25 minutes in total, even if the presenter has technical problems during the presentation.

  3. Presenters must be knowledgeable about their research project and answer questions during Q & A session of their presentation. The presentation must cover the same subject/ material as reported in the accepted paper.

  4. The venue for oral presentations will be equipped and supported with the following.

    • LCD projector and screen;

    • Laptop operating in Windows 8.1 with Microsoft PowerPoint 2013 (MacBook will not be available);

    • Microphone and remote slide advancer with laser pointer;

    • One student volunteer for each paper session.

  5. Presenters are advised NOT to bring their own laptops (e.g. MacBook) for presentation. Neither adaptor to the projector nor technical support will be available.

  6. Presentations may only be given in Microsoft PowerPoint/ Adobe Acrobat Reader. No other audio/ visual medium (e.g., slide, video, or overhead) or software is allowed. Although free Wi-Fi connection is available at the conference venue, presenters are strongly advised against relying on an internet connection for their presentations since presenters may not be able to reliably connect to the website of interest. It is the presenters’ responsibility to make sure that their presentations will run smoothly. Troubleshooting often eats into presentation time.

  7. To avoid conflicts and ensure your presentation performs properly, you are urged to follow the guidance below.

    • Create or save your presentation file in Microsoft PowerPoint 2013 (or earlier versions)/ PDF, and prepare your presentation as a single Microsoft PowerPoint/ PDF file to run on an operating system in Windows compatible computer with Microsoft Office. Please save your file as a normal Microsoft PowerPoint/ PDF file and do not use Presenter View in PowerPoint.

    • Arrive at the presentation venue 15 minutes prior to your designated session and load your file to the session laptop by using USB memory stick; however, you should bear the risk of any technical problem. See point 2.

    • Properly name your presentation file with the label of “Session No. - Track No._Last Name of Presenter”. Updates to your presentation may be made after the file has been uploaded. Kindly include the word “update” in the updated file name as “Session No. - Track No._Last Name of Presenter_Update”, and notify your Session Chair.

    • If your presentation does require the use of software other than the aforementioned software, such as videos with a format not supported by Windows or supported by the default operating system, please bring your own laptop as well as your own software and adaptor. However, please be considerate of the presenters following you and make sure your technical setup does not take away from any of their presentation time. See point 5.

  8. All inquiries are to be directed to Mr. Kevin WONG at